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Job Description

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Job Details

• The SOC (Standard Occupational Classification) code is 43-4161.00
• The Mean Annual Wage in the U.S. is $ 40,100.00
• The Mean Hourly Wage is $ 19.00
• Currently, there are 137,150 people on this job

☝️ Information based on the reference occupation “Human Resources Assistants, Except Payroll and Timekeeping”.

Also Known As…

• Human Resources Assistants, Except Payroll and Timekeeping
• Personnel Assistant
• Human Resources Technician (HR Technician)
• Human Resources Specialist (HR Specialist)
• Human Resources Representative (HR Representative)
• Human Resources Coordinator (HR Coordinator)
• Human Resources Consultant (HR Consultant)
• Human Resources Associate (HR Associate)
• Human Resources Assistant (HR Assistant)
• Administrative Assistant
• Workers Compensation Coordinator
• Time Study Clerk
• Temporary Help Agency Referral Clerk
• Staffing Assistant
• Staffing and Assignments Coordinator
• Personnel Technician
• Personnel System Manager
• Personnel Services Specialist
• Personnel Officer
• Personnel Clerk
• Personnel Associate
• Personnel Analyst
• Personnel Aide
• Identification Clerk
• Human Resources Team Member
• Human Resources Recruiter (HR Recruiter)
• Human Resources Information Systems Administrator (HRIS Administrator)
• Human Resources Clerk (HR Clerk)
• Human Resources Analyst (HR Analyst)
• Human Resources Administrator
• Human Resources Administrative Assistant
• Human Resource Specialist
• Enrollment Specialist
• Employment Specialist
• Employment Clerk
• Employment Assistant
• Compensation and Benefits Technician
• Civil Service Worker
• Civil Service Clerk
• Benefits Coordinator
• Benefits Clerk
• Benefits Administrator
• Assignment Clerk
• Agent-Contract Clerk

Tasks for “Human Resources Administrative Assistant”

• Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
• Process and review employment applications to evaluate qualifications or eligibility of applicants.
• Arrange for in-house and external training activities.
• Provide assistance in administering employee benefit programs and worker's compensation plans.
• Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
• Interview job applicants to obtain and verify information used to screen and evaluate them.
• Select applicants meeting specified job requirements and refer them to hiring personnel.
• Explain company personnel policies, benefits, and procedures to employees or job applicants.
• Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
• Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
• Compile and prepare reports and documents pertaining to personnel activities.
• Examine employee files to answer inquiries and provide information for personnel actions.
• Prepare badges, passes, and identification cards, and perform other security-related duties.
• Inform job applicants of their acceptance or rejection of employment.
• Gather personnel records from other departments or employees.
• Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
• Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.

Related Technology & Tools

• Photocopiers
• Personal computers
• Laser facsimile machines
• 10-key calculators
• Mainframe computers
• Photocopying equipment
• Document binding equipment
• Desktop computers
• Scanners

• Employee self-service software
• Enterprise resource planning ERP software
• Calendar and scheduling software
• Blackboard Learn
• Microsoft Publisher
• FileMaker Pro
• SAP ERP
• Microsoft Access
• Microsoft Visio
• Workscape HR Service Center
• ADP Workforce Now
• Oracle Taleo
• Employee performance management system
• Microsoft Outlook
• Email software
• Learning management system LMS
• Oracle Self-Service Human Resources
• ADP Enterprise HR
• Oracle PeopleSoft Enterprise Human Resources
• Human resource management software HRMS
• Document management system software
• Microsoft Internet Explorer
• WebCT
• Database software
• Microsoft SharePoint
• Microsoft PowerPoint
• Ultimate Software UltiPro Workplace
• Microsoft Office
• Word processing software
• Microsoft Word
• Human resources information system HRIS
• Oracle PeopleSoft Enterprise Employee Self-Service
• Microsoft Excel
• Google Docs
• Scanning software
• Google Calendar
• Oracle PeopleSoft
• Corel WordPerfect Office Suite