Will “City Secretary” be Replaced By Robots? 🤔

Job Description

Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

Job Details

• The SOC (Standard Occupational Classification) code is 43-4031.02

☝️ Information based on the reference occupation “Municipal Clerks”.

Also Known As…

• Municipal Clerks
• Township Clerk
• Town Clerk
• Recorder
• Municipal Clerk
• Deputy Clerk
• Deputy City Clerk
• Clerk
• City Recorder
• City Clerk
• Town Administrator
• Registration Officer
• Registrar
• Register of Wills
• Register of Deeds
• Recorder of Deeds
• Deputy Register of Deeds
• Deputy Administrator
• Crier
• City Secretary

Tasks for “City Secretary”

• Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
• Research information in the municipal archives upon request of public officials or private citizens.
• Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
• Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.
• Develop or conduct orientation programs for candidates for political office.
• Perform contract administration duties, assisting with bid openings or the awarding of contracts.
• Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
• Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
• Coordinate or maintain office tracking systems for correspondence or follow-up actions.
• Represent municipalities at community events or serve as liaisons on community committees.
• Prepare reports on civic needs.
• Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.
• Maintain and update documents, such as municipal codes or city charters.
• Provide assistance to persons with disabilities in reaching less accessible areas of municipal facilities.
• Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators.
• Serve as a notary of the public.
• Prepare meeting agendas or packets of related information.
• Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
• Record and maintain all vital and fiscal records and accounts.
• Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
• Provide assistance with events, such as police department auctions of abandoned automobiles.
• Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
• Issue public notification of all official activities or meetings.

Related Technology & Tools

• Optical scan equipment
• Ballot marking systems
• Mechanical lever voting machines
• Laser facsimile machines
• Touchscreen vote recording equipment
• Copy machines
• Electric typewriters
• Digital data input scanners
• Document shredders
• Multiline telephone systems
• Notary public stamps
• Dictating equipment
• Digital audio recorders
• Printing calculators
• Ballot marking devices
• Notary public seal presses
• Computer laser printers
• Punch card voting systems
• Personal computers

• Email software
• Microsoft Access
• Microsoft Word
• Microsoft Office
• Work scheduling software
• Data Technologies Summit
• Data entry software
• Microsoft Excel
• Microsoft Outlook