Will “Meeting Planner” be Replaced By Robots? 🤔

Job Description

Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.

Job Details

• The SOC (Standard Occupational Classification) code is 13-1121.00
• The Mean Annual Wage in the U.S. is $ 52,020.00
• The Mean Hourly Wage is $ 25.00
• Currently, there are 95,850 people on this job

☝️ Information based on the reference occupation “Meeting, Convention, and Event Planners”.

Also Known As…

• Meeting, Convention, and Event Planners
• Special Events Coordinator
• Events Manager
• Event Coordinator
• Convention Services Manager (CSM)
• Convention Services Director
• Conference Services Manager
• Conference Services Director
• Conference Planning Manager
• Conference Planner
• Catering Director
• Wedding Planner
• Wedding Designer
• Trade Show Coordinator
• Special Events Planner
• Special Events Director
• Special Event Assistant
• Scheduling Coordinator
• Planner
• Party Planner
• Meeting/Event Planner
• Meeting Manager
• Facility Coordinator
• Executive Meeting Manager
• Events Director
• Event Specialist
• Event Planner
• Event Organizer
• Event Manager
• Corporate Meeting Planner
• Corporate Event Planner
• Conventions Reservationist
• Convention Worker
• Convention Planner
• Convention Manager
• Conference Service Coordinator
• Conference Reservationist
• Conference Producer
• Conference Organizer
• Conference Manager
• Certified Meeting Professional
• Catering and Convention Services Manager

Tasks for “Meeting Planner”

• Hire, train, and supervise volunteers and support staff required for events.
• Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
• Evaluate and select providers of services according to customer requirements.
• Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.
• Confer with staff at a chosen event site to coordinate details.
• Plan and develop programs, agendas, budgets, and services according to customer requirements.
• Maintain records of event aspects, including financial details.
• Conduct post-event evaluations to determine how future events could be improved.
• Organize registration of event participants.
• Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
• Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
• Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
• Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
• Direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
• Inspect event facilities to ensure that they conform to customer requirements.
• Review event bills for accuracy, and approve payment.
• Develop event topics and choose featured speakers.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Design and implement efforts to publicize events and promote sponsorships.

Related Technology & Tools

• Public address PA systems
• Overhead display projectors
• Videoconferencing equipment
• Two way radios
• Personal computers
• Desktop computers
• Laptop computers
• Video projectors

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• Microsoft Office
• Active Network EventRegister
• Adobe Systems Adobe Creative Cloud
• Certain
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• Microsoft Outlook
• NSF Hospitality Rendezvous Events
• MemberClicks COMPLETE
• Microsoft Excel
• Web browser software
• Microsoft Publisher
• Adobe Systems Adobe InDesign
• Hypertext markup language HTML
• MeetingMatrix International
• Planstone
• Dean Evans & Associates EMS Professional
• IBM Lotus Notes
• Microsoft Access
• FileMaker Pro
• Lenos
• Adobe Systems Adobe Photoshop
• Microsoft Word
• ESRI ArcGIS software
• Oracle Primavera Enterprise Project Portfolio Management
• Convention Industry Council CIC APEX Toolbox
• Delphi Technology
• Microsoft PowerPoint
• Spreadsheet software
• Delphi Discovery