Will “Secretary to the Vice President” be Replaced By Robots? 🤔
86% Chance of Automation
“Secretary to the Vice President” will probably be replaced by robots.
This job is ranked #490 out of #702. A higher ranking (i.e., a lower number) means the job is less likely to be replaced.
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Job Description
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Job Details
- The SOC (Standard Occupational Classification) code is 43-6011.00
- The Mean Annual Wage in the U.S. is $ 57,910.00
- The Mean Hourly Wage is $ 27.00
- Currently, there are 631,610 people on this job
☝️ Information based on the reference occupation “Executive Secretaries and Executive Administrative Assistants”.
Also Known As…
- Executive Secretaries and Executive Administrative Assistants
- Secretary
- Office Manager
- Executive Secretary
- Executive Assistant
- Executive Administrative Assistant
- Administrative Secretary
- Administrative Coordinator
- Administrative Associate
- Administrative Assistant
- Administrative Aide
- Unit Secretary
- Trust Manager Assistant
- Staff Assistant
- Secretarial or Administrative Duties Clerical Administrative Assistant
- Secretarial or Administrative Duties Administrative Assistant
- Scheduler
- Protocol Officer
- Project Assistant
- Program Support Specialist
- Program Support Assistant
- Personal Secretary
- Personal Assistant
- Office Automation Secretary (OA Secretary)
- Office Assistant
- Office Administrator
- Management Assistant
- Human Resources Administrative Assistant
- Helper Coordinator
- Front Office Secretary
- Financial Secretary
- Executive, Secretarial, Managerial, or Official Duties Assistant
- Executive Staff Assistant
- Executive Associate
- Executive Administrator
- Court Analyst
- Corporate Secretary
- Confidential Secretary
- Community Youth Secretary
- Clerical Specialist
- Assistant To The Vice President
- Assistant To The President
- Assistant To The Director
- Administrative Support Specialist
- Administrative Supervisor
- Administrative Specialist
- Administrative Services Assistant
- Administrative Officer
- Administrative Office Specialist
- Administrative Office Assistant
- Administrative Liaison
- Administrative and Technical Specialist
Tasks for “Secretary to the Vice President”
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- File and retrieve corporate documents, records, and reports.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Manage and maintain executives' schedules.
- Set up and oversee administrative policies and procedures for offices or organizations.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Greet visitors and determine whether they should be given access to specific individuals.
- Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
- Provide clerical support to other departments.
- Attend meetings to record minutes.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Process payroll information.
- Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Interpret administrative and operating policies and procedures for employees.
- Compile, transcribe, and distribute minutes of meetings.
- Make travel arrangements for executives.
- Prepare responses to correspondence containing routine inquiries.
Related Technology & Tools
- Personal digital assistants PDA
- Digital cameras
- Scanners
- Laptop computers
- Multi-line telephone systems
- Laser facsimile machines
- Personal computers
- Handheld calculators
- 10-key calculators
- Pagers
- Data input scanners
- Handheld computers
- Photocopying equipment
- Electric typewriters
- Desktop computers
- Liquid crystal display LCD video projectors
- Dictation equipment
- FileMaker Pro
- Desktop publishing software
- Oracle E-Business Suite Financials
- Sage 50 Accounting
- IBM Notes
- KAPES
- Adobe Systems Adobe Contribute
- Maynard PlanStaff Manager
- Exact Software Macola ES
- Web browser software
- Graphics software
- SAP
- Appointment scheduling software
- Microsoft Project
- PCC Pediatric Partner
- MTI Systems Costimator JS
- Accounting software
- Work Technology WorkTech Time
- Microsoft Dynamics GP
- Microsoft Excel
- Micro Estimating FabPlan
- Microsoft Office SharePoint Server MOSS
- Adobe Systems Adobe Illustrator
- Workbrain Time and Attendance
- Microsoft Visio
- Oracle Primavera Enterprise Project Portfolio Management
- Microsoft Team Foundation Server
- Human resource management software HRMS
- Microsoft PowerPoint
- Workflow International Deskflow Enterprise
- RefWorks RefShare
- Oracle PeopleSoft
- Intuit QuickBooks
- Web conferencing software
- Office suite software
- Workbrain Employee Scheduling
- Adobe Systems Adobe Acrobat
- PRONTO Xi
- Data entry software
- Inetsoft
- Oracle PeopleSoft Financials
- Microsoft Outlook
- Transcription software
- Customer relationship management CRM software
- MicroStrategy Report Services
- Internet browser software
- Fishbowl Warehouse
- Microsoft Publisher
- Aestiva Purchase Order
- Microsoft Access
- Adobe Systems Adobe Photoshop
- Blackbaud The Raiser's Edge
- Calendar and scheduling software
- Corel WordPerfect
- Mac OS X
- SYSPRO
- LexisNexis
- Epicor Vantage
- Microsoft Word
- Adobe Systems Adobe InDesign
- Sage Peachtree Premium Accounting for Manufacturing
- Geac MPC Production
- Microsoft SharePoint
- Word processing software
- Microsoft Office
- PCC EHR
- Records management systems
- RefWorks
- Questek Humanis