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Job Description

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Job Details

• The SOC (Standard Occupational Classification) code is 43-4161.00
• The Mean Annual Wage in the U.S. is $ 40,100.00
• The Mean Hourly Wage is $ 19.00
• Currently, there are 137,150 people on this job

☝️ Information based on the reference occupation “Human Resources Assistants, Except Payroll and Timekeeping”.

Also Known As…

• Human Resources Assistants, Except Payroll and Timekeeping
• Personnel Assistant
• Human Resources Technician (HR Technician)
• Human Resources Specialist (HR Specialist)
• Human Resources Representative (HR Representative)
• Human Resources Coordinator (HR Coordinator)
• Human Resources Consultant (HR Consultant)
• Human Resources Associate (HR Associate)
• Human Resources Assistant (HR Assistant)
• Human Resources Administrative Assistant
• Administrative Assistant
• Workers Compensation Coordinator
• Time Study Clerk
• Temporary Help Agency Referral Clerk
• Staffing Assistant
• Staffing and Assignments Coordinator
• Personnel Technician
• Personnel System Manager
• Personnel Services Specialist
• Personnel Officer
• Personnel Clerk
• Personnel Associate
• Personnel Analyst
• Personnel Aide
• Identification Clerk
• Human Resources Team Member
• Human Resources Recruiter (HR Recruiter)
• Human Resources Information Systems Administrator (HRIS Administrator)
• Human Resources Clerk (HR Clerk)
• Human Resources Analyst (HR Analyst)
• Human Resources Administrator
• Human Resource Specialist
• Enrollment Specialist
• Employment Specialist
• Employment Clerk
• Employment Assistant
• Compensation and Benefits Technician
• Civil Service Worker
• Civil Service Clerk
• Benefits Coordinator
• Benefits Clerk
• Benefits Administrator
• Assignment Clerk
• Agent-Contract Clerk

Tasks for “Human Resources Administrative Assistant”

• Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
• Arrange for in-house and external training activities.
• Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
• Select applicants meeting specified job requirements and refer them to hiring personnel.
• Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
• Provide assistance in administering employee benefit programs and worker's compensation plans.
• Process and review employment applications to evaluate qualifications or eligibility of applicants.
• Prepare badges, passes, and identification cards, and perform other security-related duties.
• Interview job applicants to obtain and verify information used to screen and evaluate them.
• Inform job applicants of their acceptance or rejection of employment.
• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
• Explain company personnel policies, benefits, and procedures to employees or job applicants.
• Examine employee files to answer inquiries and provide information for personnel actions.
• Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
• Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
• Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
• Compile and prepare reports and documents pertaining to personnel activities.
• Gather personnel records from other departments or employees.

Related Technology & Tools

• Personal computers
• Desktop computers
• 10-key calculators
• Mainframe computers
• Photocopying equipment
• Laser facsimile machines
• Scanners
• Photocopiers
• Document binding equipment

• WebCT
• Workscape HR Service Center
• Employee self-service software
• Microsoft Word
• Corel WordPerfect Office Suite
• Microsoft PowerPoint
• ADP Enterprise HR
• Microsoft Internet Explorer
• Calendar and scheduling software
• Ultimate Software UltiPro Workplace
• Human resources information system HRIS
• Oracle PeopleSoft Enterprise Employee Self-Service
• ADP Workforce Now
• Enterprise resource planning ERP software
• Google Docs
• Google Calendar
• Database software
• FileMaker Pro
• SAP ERP
• Microsoft Access
• Scanning software
• Human resource management software HRMS
• Email software
• Microsoft Office
• Employee performance management system
• Blackboard Learn
• Learning management system LMS
• Microsoft Outlook
• Oracle PeopleSoft
• Oracle Self-Service Human Resources
• Microsoft Publisher
• Word processing software
• Oracle Taleo
• Document management system software
• Microsoft Visio
• Microsoft Excel
• Microsoft SharePoint
• Oracle PeopleSoft Enterprise Human Resources